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MÜDEK Operational Regulations
English Translation (Version 1.8.1) of
Amended at the General Assembly on April 09, 2022 - (pdf)
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ARTICLE 1 Grounds, Purpose and Scope
These regulations are issued based on Articles 15 and 17 of the Charter
of the Association for Evaluation and Accreditation of Engineering
Programs (MÜDEK).
The purpose of these regulations is to define the operations of the
Engineering Programs Accreditation Board of MÜDEK, as well as all other
boards, commissions, and working groups serving as MÜDEK bodies.
These regulations cover matters for which a resolution of the General
Assembly is needed in regard to the operations of MÜDEK.
ARTICLE 2 Definitions and Abbreviations
In these regulations, the following terms and abbreviations will be
used under the following definitions:
- "MÜDEK" stands for the Association for
Evaluation and Accreditation of Engineering Programs,
- "General Assembly" stands for the General
Assembly of MÜDEK,
- "Executive Board" stands for MÜDEK's Executive
Board,
- "MAK" stands for the Engineering Programs
Accreditation Board, which directs activities regarding the evaluation
and accreditation of engineering programs on behalf of MÜDEK,
- "Criteria" stands for the MÜDEK Evaluation
Criteria to be used for the accreditation of engineering programs,
- "MDK" stands for the Engineering Deans Council,
- "ABK" stands for the Nominating Committee
constituted to assist in the selection of the members and the
vice-chair of MAK.
ARTICLE 3 Purposes of the Accreditation of
Engineering Programs
MÜDEK pursues the following specific objectives in performing the
function of "program evaluation and accreditation" set out in its
charter, regulations, and directives:
- Identifying engineering programs that meet
minimal evaluation criteria in order to inform society, students,
future students, student counselors, and student parents,
educational institutions, professional societies, prospective
employers, and public organizations,
- Fostering the advancement and continuous
improvement of existing programs in engineering as well as the
development of new programs,
- Encouraging the development of engineering
education.
ARTICLE 4 Engineering Programs Accreditation Board
(MAK)
The Engineering Programs Accreditation Board takes the necessary
actions for the evaluation and accreditation of engineering programs.
This board is referred to as "MAK" in all public documents and
correspondence of MÜDEK.
4.1 Duties, Powers, and Responsibilities of MAK
- Preparing and implementing a detailed schedule
for the accreditation of engineering undergraduate and graduate degree
programs and making decisions regarding their accreditation on behalf
of MÜDEK. These programs are limited to those located in Turkey and the
Turkish Republic of Northern Cyprus and in the state universities with
special status assigned by the Council of Higher Education of Turkey in
other countries. All programs should be recognized by the Council of
Higher Education of Turkey.
- Selecting the program evaluation teams and
program evaluators, co-evaluators, student evaluators, team chairs, and
co-chairs to be appointed to these teams.
- Nominating program evaluators and student
evaluators.
- Proposing to the Executive Board amendments to
the standing accreditation processes and evaluation criteria as needed.
4.2 MAK Membership and Term of Office
- MAK consists of a total of eight (8) members:
four (4) academics from universities, one (1) representative of the
Union of the Chambers of Turkish Engineers and Architects (TMMOB), one
(1) representative of the Turkish Quality Association (KalDer) and two
(2) industry representatives.
- One of the MAK members shall serve as chair,
another member shall serve as vice-chair, who shall serve as chair in
the following term, and a third member is the chair of the previous
period (past chair).
- MAK membership begins in the month of January
and lasts for two (2) years; members cannot serve for a period longer
than three (3) successive terms without interruption. Such a
restriction does not apply to the chair and the past chair.
- The term of the chair, the vice-chair and the
past chair are two (2) years. This term may not be extended.
4.3 Conditions of MAK Membership
- MAK members should have experience in
engineering education and/or the engineering profession.
- Academic members should have experience in
engineering programs accredited domestically and/or abroad. Academic
members may be academic staff or retired academic staff, except those
serving as a university's president or vice president.
- Non-academic members should have experience in
at least one of the engineering education, management of engineers or
quality processes areas.
- MAK members, except representatives of TMMOB
and KalDer, should have served as an evaluator or co-evaluator in a
minimum of two (2) site-visit teams of MÜDEK or in similar national or
international organizations evaluating engineering programs.
- A person cannot simultaneously be a member of
the MÜDEK Executive Board and of MAK.
- A person cannot simultaneously be a member of
the MÜDEK Auditing Board and of MAK.
- The MAK vice-chair should have served as a MAK
member for at least one (1) year prior to holding this position.
- A chair whose term expires shall turn over duty
to the vice-chair; his/her MAK membership continues for another period
as the immediate past chair.
4.4 Appointment of MAK Members
- The members and the vice-chair of MAK for an
upcoming term shall be appointed by the Executive Board from among the
nominees to be nominated by ABK in accordance with the terms of
membership.
- The Executive Board may ask for ABK's
nomination to be amended. If the second nomination by ABK is not
considered appropriate either, the Executive Board may make a direct
appointment.
- The new members and vice-chair appointed by the
Executive Board shall serve for a term of two (2) years from the
beginning of the following calendar year.
- The process of the selection of MAK members
shall be determined by the ABK Directives, approved and published by
the Executive Board.
4.5 MAK Meetings and Operational Principles
- The MAK chair is responsible for the MAK's
operation. In the absence of the chair, the MAK vice-chair is in charge.
- MAK holds a minimum of three (3) meetings every
year. The call for a MAK meeting accompanied by the agenda shall be
provided by the MAK chair to the MAK members, the representative of the
Executive Board and the chair of the Executive Board, in writing and/or
by e-mail no later than two (2) weeks prior to a meeting.
- MAK members have to attend the MAK meetings in
person. They may not send representatives. The membership of any member
shall be automatically terminated, if s/he fails to attend three
successive meetings without excuse.
- MAK meetings are held only in presence of the
absolute majority of members. The chair, or in the chair's absence the
vice-chair, presides over the meeting.
- MAK meetings are open to the members of the
Executive Board, but they do not hold any voting rights; the
representative of the Executive Board providing a liaison between the
MAK and the Executive Board or another Executive Board member must
attend each MAK meeting, but s/he does not hold voting rights.
- Decisions regarding the proposals on
regulations, directives and criteria as well as accreditation decisions
are to be based on a minimum of five (5) votes; all other decisions are
to be made by a majority vote of the attending members.
- In cases needing immediate negotiation and
decision, other than ordinary MAK meetings and accreditation decisions,
virtual meetings can be organized. Additionally, ordinary MAK decisions
meetings can be organized as virtual meetings by the decision of the
Executive Board at times when face to face meeting conditions are not
possible. The terms described in items (d) and (f) above are also
applicable for decisions made in these meetings.
4.6 Representation of MAK on the Executive Board
The MAK chair attends the meetings of the Executive Board, without
voting rights, in order to provide a liaison between the MAK and the
Executive Board.
4.7 Withdrawal from MAK Membership
In case of withdrawal from MAK membership before the expiration of the
relevant term, action shall be taken according to the following rules:
- No election is made to replace the immediate
past chair; this position is to remain vacant until the end of the
relevant term.
- The vice-chair substitutes for the chair until
the end of the calendar year by proxy and serves as chair after the
beginning of the following year. A member appointed by the Executive
Board substitutes for the vice-chair until the end of the calendar
year, and a vice-chair is elected to serve with the beginning of the
following year. These actions are to be taken in accordance with the
procedures defined in Article 4.4.
- TMMOB or KalDer shall notify MÜDEK of their
nomination of the new representative within thirty (30) days in case
their representative withdraws. The new representatives are determined
as defined in Article 4.4.
- In case any member other than the chair,
vice-chair, TMMOB representative or KalDer representative withdraws,
the position remains vacant until the end of the calendar year. The new
members are determined according to Article 4.4, to serve beginning
with the following year.
ARTICLE 5 Program Evaluation Teams
5.1 Program Evaluation Teams
- Accreditation evaluations are conducted by
program evaluation teams.
- Program evaluations teams are formed by MAK. A
separate evaluation team is formed for each institution whose programs
are to be evaluated.
- Program evaluation teams consist of a team
chair and program evaluators. If necessary, a co-chair, co-evaluators,
student evaluators and observers can also be included in the team.
Every team that conducts a General Review shall include at least one
student evaluator.
- The team chair and co-chair are appointed from
among those members who are currently serving or have previously served
on MAK or, if required, from among experienced program evaluators who
have served as MÜDEK evaluators for a minimum of two (2) terms.
- The rules to be observed in forming the program
evaluation teams are determined by the Directive on Policies and
Procedures for Evaluation and Accreditation, as approved and published
by the Executive Board.
5.2 Program Evaluators
- A pool of program evaluators is formed with
people who have considerable experience in engineering education.
- Program evaluators are selected from the
program evaluator pool in accordance with the fields of expertise of
programs to be evaluated.
- Each program evaluator is expected to have
completed the training program provided by MÜDEK before participating
in the visit. Moreover, it is strongly recommended for each program
evaluator to have participated in a visiting team as a co-evaluator or
observer.
- Academic members are expected to have
experience in the assessment, continuous improvement, and preparations
for the accreditation of engineering programs accredited domestically
and/or abroad.
- Non-academic members should have experience in
at least one of the following areas: engineering education, management
of engineers, and quality processes.
- In selecting the persons to be included in the
pool of program evaluators, other considerations such as balance
between academics/industrialists, gender, and organizations shall also
be taken into account.
- The rules to create the pool of program
evaluators shall be determined by the Executive Board.
5.3 Student Evaluators
- Potential student evaluators are nominated by
the Nominating Committee (ABK) from among the students selected from
the accredited programs by the deans of the engineering faculties upon
MÜDEK's request.
- Student evaluator nominees should be registered
to an engineering bachelor or master degree program at the date of
nomination.
- Nominated student evaluators should not have
received any disciplinary penalty.
- Student evaluator nominees shall be prepared
for the duty they will be undertaking by participating in a MÜDEK
student evaluator training program.
5.4 Observers
- If necessary, MÜDEK members, evaluator
nominees, and representatives from domestic and foreign accreditation
organizations may join the evaluation teams as observers upon MAK's
decision, provided that the approval of the team chair and the relevant
bodies has been obtained.
- Within the scope of the cooperation of MÜDEK
with foreign accreditation organizations, a representative from one of
these organizations can join at least one of the program evaluation
teams every year as an external observer. The organizations to be asked
for external observers and the relevant arrangements are to be
determined by the Executive Board.
- External observers submit their report to the
Executive Board at the end of the visit. The Executive Board will be
responsible for considering such reports and using them for improvement.
ARTICLE 6 The Nominating Committee (ABK)
- To assist in the selection of MAK members and
vice president, candidates for program evaluators and student
evaluators a Nomination Committee (ABK) of five (5) members is formed
as follows:
- MAK's immediate past chair, who will also
serve as the chair of ABK,
- the chair of MAK,
- the vice-chair of MAK,
- the representative of Executive Board
providing a liaison between MAK and the Executive Board.
- A member who appointed by
Executive Board.
- Following rules are used in case of withdrawal
from ABK membership before the expiration of the relevant term:
- No election is made in case of withdrawal
from membership of MAK's immediate past chair who is supposed to serve
as the chair of ABK. The ABK membership reserved for him/her is to
remain vacant until the end of the relevant term. In this case, ABK
operates with four members and chaired by the member who is MAK chair.
- In case of withdrawal of MAK chair or MAK
vice-chair, the procedure to be followed is conducted in accordance
with the rules defined in Article 4.7.
- The duties, powers and responsibilities of ABK
are determined by the ABK Directive approved and published by the
Executive Board.
ARTICLE 7 MÜDEK Trainings
- Training is required for all new MAK members.
In this training, all new MAK members are informed about MÜDEK
policies, the structure and organization of MAK, and the accreditation
process.
- All new members of the Executive Board and
Auditing Board of MÜDEK are informed about MÜDEK policies and operation
of MÜDEK.
- Training is required for all new evaluators
included in the pool of program evaluators. Prospective evaluators who
do not serve as evaluator for a period of three years after receiving
program evaluator training are required to undergo evaluator training
again before serving as evaluator. This training will ensure that all
members of the visiting teams are knowledgeable about MÜDEK evaluation
criteria and also have the skills and attitudes expected from
evaluation team members.
- Student evaluators have to participate in a
training program before they can serve in a MÜDEK evaluation team.
- MÜDEK may organize briefing and training
programs for the staff of the institutions intending to apply for
accreditation evaluation.
- The Training Committee formed by the Executive
Board is responsible for the organization of MÜDEK training programs.
The structure of the training committee, the appointment of the
members, the terms of duty, and the operational principles are set out
by the Training Committee Directive, approved and published by the
Executive Board.
ARTICLE 8 MÜDEK Evaluation Criteria
- The criteria used by MÜDEK in evaluating
programs determine the minimum accreditation requirements to be met by
an engineering program.
- The Criteria Committee is formed for periodical
revision and update of the criteria, which determines specific criteria
for a new discipline to be introduced and periodically re-evaluates the
criteria.
- For any changes to the MÜDEK evaluation
criteria, the opinions of external stakeholders - such as the
engineering faculties of universities in Turkey and the Turkish
Republic of Northern Cyprus shall be sought. For discipline specific
criteria the opinions of relevant departments, TMMOB and other relevant
professional associations, representatives of engineering students, and
so forth - and of internal stakeholders - such as the members of MAK
and MÜDEK, and MÜDEK evaluators - shall be sought.
- Changes to the criteria shall be put into
effect upon the decision of the Executive Board and become effective as
of the evaluation period starting after two years.
- The structure, election, and term of office of
its members, the operational principles of the Criteria Committee, and
the procedures to change the criteria are determined by the Directive
on the Procedures for Determining Evaluation Criteria approved and
published by the Executive Board.
ARTICLE 9 Conflict of Interest
The principles and practices related to conflict of interest are
regulated and executed by the Executive Board in accordance with the
principles defined in the MÜDEK Code of Ethics.
ARTICLE 10 Confidentiality
- The information provided by the institutions is
strictly for the confidential use of the members of MÜDEK's boards,
MÜDEK employees and program evaluators and shall not be disclosed
without obtaining a specific written authorization of the institution
concerned.
- All documents obtained for review and
discussion purposes during the meetings of MÜDEK's Executive Board as
well as MAK are considered confidential documents and their contents as
confidential information.
- The contents of such documents and any
accreditation decisions may be disclosed only by the staff in charge
and under defined conditions.
- Members of MÜDEK boards, MÜDEK employees, and
program evaluators shall sign a Confidentiality and Ethics Statement
given in the annex of the MÜDEK Code of Ethics, stating that they
understand and respect these principles of confidentiality.
ARTICLE 11 Appeals
- Appeals to the accreditation decisions made by
MÜDEK, may be made against all accreditation decisions. Appeals are
submitted in writing to the MÜDEK Executive Board by the relevant
authorities of the subject higher education institution.
- Such appeals or claims may be based only upon
the grounds that the accreditation decision was inappropriate because
of errors of fact or failure to conform to the published criteria,
policies or directives of MÜDEK.
- Only the conditions known to MÜDEK at the time
of the decision will be considered by MÜDEK during the evaluation of
appeals.
- Evaluation and due decision about appeals shall
be subject to the Directive on Policies and Procedures for Evaluation
and Accreditation.
ARTICLE 12 Quality Assurance
12.1 Quality Assurance and Continuous Improvement
- MÜDEK's quality policies are defined by MÜDEK
Executive Board. MÜDEK Executive Board shall issue a MÜDEK Quality
Policy document summarizing such quality policies.
- A Continuous Improvement Committee is
established by the MÜDEK Executive Board in order to ensure the proper
operation and continuous improvement of all MÜDEK activities,
especially those relating to evaluation and accreditation, and to
coordinate all activities performed for this purpose.
- The structure, election and period of
appointment of its members, the operational principles of the
Continuous Improvement Committee and quality assurance procedures are
determined by the Continuous Improvement Committee Directive approved
and published by the Executive Board.
12.2 External Auditing
In addition to internal quality auditing, MÜDEK is also evaluated by an
external quality organization at least once every five (5) years. The
agencies to be employed with such evaluation and the timing of the
evaluations shall be decided by the Executive Board, under
consideration of the requirements for MÜDEK's national and
international recognition.
ARTICLE 13 Transparency and Accountability
MÜDEK is responsible for informing all stakeholders and the public
about its program evaluation and accreditation activities. Hence, the
following information and documents are published on MÜDEK's web page
(www.mudek.org.tr):
- the charter, regulations, and directives
determining the purposes and operation of MÜDEK,
- the MÜDEK Evaluation Criteria used for
evaluation and accreditation,
- the format of the self-assessment report, the
evaluation processes and procedures, and similar documentation which
clearly describes the evaluation and accreditation process and the
scope thereof, for institutions of higher education applying to MÜDEK
for program evaluation and accreditation,
- the Annual Operation Report summarizing the
annual operations of MÜDEK, including the evaluation and accreditation
activities,
- the list of the engineering programs accredited
by MÜDEK as well as accreditation information. This information
contains the accreditation period and the terms of the accreditation
granted.
ARTICLE 14 Archiving of MÜDEK Documents
- The documents and reports related to MÜDEK's
activities are regularly archived. The Chair of the Executive Board
ensures that the public documents and reports of MÜDEK are safely
archived.
- MÜDEK keeps a record of the list of the
programs accredited, the types of the accreditations granted and their
period of validity.
- The methods and periods for the archiving of
the documents and reports regarding MÜDEK's activities, including the
documents and reports related to the accreditation process and the
results thereof, shall be subject to the Archiving Directive, to be
approved and published by the Executive Board.
ARTICLE 15 MÜDEK Headquarters
15.1 Secretary General
The Secretary General of MÜDEK conducts representation and coordination
activities whose scope is determined by the Executive Board of MÜDEK.
The Secretary General reports to the Executive Board.
15.2 MÜDEK Economic Enterprise
The Economic Enterprise conducts activities and all sorts of financial
transactions with regard to these activities whose scope is determined
by the MÜDEK Executive Board in compliance with the MÜDEK Charter. The
Economic Enterprise is governed by one or more managers appointed by
the Executive Board. Managers of the Economic Enterprise report to the
Executive Board.
ARTICLE 16 Amendments to the Regulations
- Proposals for an amendment to these regulations
shall be submitted by the Executive Board to the General Assembly. Such
proposals should also include a suggested date on which the amendment
shall become effective. Proposed amendments to regulations that require
an amendment to the Charter shall be submitted to the General Assembly
together with the required changes in the Charter.
- Proposals for amendment to these regulations
issued by the Executive Board shall be included in the meeting agenda
and resolved in the first meeting of the General Assembly.
ARTICLE 17 Enforcement
These regulations are effective as of the date of adoption by the
General Assembly.
ARTICLE 18 Execution
The Chair of the Executive Board executes the provisions of this
directive.
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Last Updated:
April 10, 2021
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