CHARTER OF THE ASSOCIATION FOR EVALUATION AND ACCREDITATION OF ENGINEERING PROGRAMS
(Version 1.5.1 after amendments made at the General Assembly held on April 16, 2016)
ARTICLE 1 Name and Headquarters of the Association
The name of the association is "Association for Evaluation and Accreditation of Engineering Programs." The abbreviated name of the association is "MÜDEK"; hereafter, the association is referred to in the abbreviated form in this document. The headquarters of the association is located in Istanbul, and the association has no branches elsewhere.
ARTICLE 2 Objectives and Activities of the Association
- MÜDEK's mission is to contribute to enhancing the quality of engineering education in Turkey by means of the accreditation and evaluation of and providing information services for engineering education programs in different disciplines. Thus, MÜDEK aims at graduation of better educated and qualified engineers in order to advance the welfare of the society.
- MÜDEK engages in the following activities in order to pursue its objectives:
- Evaluating and accrediting engineering education programs upon the request of Higher Education Institutions;
- Selecting and training program evaluators who will participate in accreditation activities;
- Providing information and training concerning program accreditation to program administrators and academic staff;
- Continuously monitoring the current and future needs of the stakeholders of engineering programs and developing, reviewing and updating program accreditation criteria and procedures as necessary;
- Organizing meetings such as courses, seminars, conferences, panels, workshops and the like on national and international levels and supporting such efforts in order to attain its objectives;
- Communicating, cooperating, undertaking common projects, and collaborating with national and international associations; professional organizations
and accreditation organizations in regard to education, evaluation, and accreditation;
- Signing international mutual and multilateral recognition agreements;
- Becoming a member of relevant national and international organizations;
- Conducting investigations and research and/or having them conducted to increase the efficiency of its activities and to improve them;
- Obtaining all types of information, documents and publications needed for the achievement of its objectives; establishing a documentation center; creating a web page; issuing publications such as papers, periodicals and books to announce its efforts; publishing a newsletter for distribution to its members; preparing printed, visual and audio materials related to its activities; and distributing this material via mail and e-mail;
- Creating an efficient working atmosphere for the fulfillment of its objectives, supplying any technical tools and equipment, furniture and stationary supplies;
- Acquiring the necessary permits and engaging in fund-raising activities according to the procedures set by the Donation Collection Code No. 2860, and accepting both national and international donations;
- Establishing and operating economic, commercial and industrial enterprises in order to gain the revenues needed for the attainment of its objectives, or becoming a shareholder of such enterprises for these purposes;
- Purchasing, selling, leasing, and letting moveable assets and real estate needed for its activities, and instituting right in rem on real estate;
- If considered necessary for attaining its objectives, establishing federations or joining an already established federation; having received the necessary permits, establishing facilities which associations are allowed to establish; establishing foundation unions with a portion of its property;
- If considered necessary for the attainment of its objectives, engaging in common projects with public organizations and institutions related to matters within the scope of its activities, according to the Code on the Relations of Associations and Foundations with Public Institutions and Organizations No. 5072;
- Creating common platforms with other associations, foundations, labor unions, unions and similar NGOs in order to attain common goals related to its objectives, which are not prohibited under the relevant law.
ARTICLE 3 Membership Terms and Admission
Upon the decision of the Executive Board,
- any real person with a capacity to act can become a member of MÜDEK, provided that
- s/he has served for a minimum of two years on MÜDEK's Engineering Programs Accreditation Board, or
- s/he has served at least twice on an evaluation team of MÜDEK or similar national or international agency for the evaluation of engineering programs, or
- s/he has served as Secretary General of the Engineering Deans Council for a minimum of two years,
- any public or private legal entity with objectives and activities supporting MÜDEK's objectives can become a corporate member of MÜDEK.
ARTICLE 4 Inactive Membership
If a MÜDEK member becomes president or vice president of a university or if a person in one of these positions becomes a MÜDEK member, her/his MÜDEK membership shall automatically be inactive for the period of tenure of such a position in order to prevent any conflict of interests. Any person whose membership is inactive may not exercise any of MÜDEK's membership rights, cannot serve on MÜDEK's boards, and does not pay the annual membership fee.
ARTICLE 5 Termination of Membership
Members may terminate their membership at any time by submitting their resignation in writing. As soon as the Executive Board receives the petition for resignation, the termination shall be considered final. However, membership termination does not terminate any accumulated debts of the member to the association. No debt collection shall be pursued in case of termination due to death.
ARTICLE 6 Dismissal from Membership
The membership of persons who are no longer eligible under the terms of law and this charter shall be terminated upon the decision of the Executive Board. Cases for membership dismissal are as follows:
- Acting in conflict with the MÜDEK charter,
- Persistently avoiding assigned tasks,
- Not paying the membership fee within six months regardless of written warnings,
- Not acting in concert with the decisions made by MÜDEK bodies,
- Failing to conform to the conditions of membership.
ARTICLE 7 Governing Bodies
MÜDEK's governing bodies are as follows:
- General Assembly,
- Executive Board,
- Auditing Board,
- Engineering Programs Accreditation Board (MAK).
New bodies can be created in order to perform MÜDEK's activities upon the suggestion of the Executive Board and by the approval of the General Assembly.
ARTICLE 8 General Assembly
The General Assembly is the highest authorized decision making body of MÜDEK and is formed by all members registered with MÜDEK. The ordinary General Assembly meeting is held every year in the month of April, at a date, place and time to be determined by the Executive Board. Corporate members inform the Chair of the Executive Board about their representatives to the General Assembly prior to the date of the General Assembly meeting, by submitting the necessary letters of authorization.
ARTICLE 9 Call and Quorum for the General Assembly
- The Executive Board issues a list of the members who are entitled to attend the General Assembly. Members entitled to attend the General Assembly are invited to the assembly by the Executive Board, by announcement in printed, written or electronic form the date, time, place and agenda, no later than fifteen days before the date of the meeting. This invitation also specifies the date, time and place for the second meeting in case the quorum is not reached at the first meeting date. The period between the first and the second meeting cannot be less than seven days and more than sixty days.
- If the meeting is postponed for a reason other than failure to reach the quorum, the reason for postponement is also announced to the members in accordance with the invitation procedures for the first meeting and an invitation is issued for the second meeting. The second meeting should be held within six months as of the date of postponement. The General Assembly meeting may not be postponed more than once.
- General Assembly is held if more than one plus half of the members entitled to attend are present and in case of the dissolution of MÜDEK if two-thirds of the members are present; in case the first meeting is postponed due to failure to reach the quorum, quorum shall not be sought in the second meeting. However, the number of members attending the second meeting shall not be less than twice the number of the principal members of the Executive Board and the Auditing Board.
ARTICLE 10 Meeting Principles for the General Assembly
- Members wishing to attend the General Assembly may access the assembly after signing next to their names on the "List of General Assembly Members" issued by the Executive Board.
- If the assembly quorum is reached, this is recorded in the minutes, and the assembly meeting is opened by the Chair of the Executive Board, or any member of the Executive Board appointed by the Chair. In the case quorum is not reached, the Executive Board shall note this in the minutes.
- After opening the assembly meeting, a chairing committee of three persons consisting of a chair, a vice chair and a clerk is appointed in order to manage the meeting.
- The chair of the committee is in charge of ensuring peace and order during the assembly meeting. The draft agenda of the General Assembly is issued by the Executive Board. The chairing committee opens the draft agenda to discussions and finalizes it through voting by taking into consideration the suggestions for amendments received from the attending members. Only those items present in the agenda are discussed in the General Assembly. However, items must be included in the agenda upon the written petition for discussion by one tenth of members present in the meeting.
- Each member representing herself/himself or a corporate member has one vote in the General Assembly; this vote has to be cast in person.
- During the General Assembly, the election of the members of the Executive Board and the Auditing Board should take place by secret ballot; other resolutions shall be made by open ballot unless a decision is made otherwise. Members cast secret votes on papers stamped by the chair of the committee or ballot, which are collected in an empty container or box. The chair of the committee ensures that ballots are counted openly after the voting process is completed. In a vote by open ballot, the chair of the committee shall determine the method to be used.
- Issues addressed and resolutions made during the assembly meeting are recorded in the minutes, which shall be signed by the committee. At the end of the assembly meeting, the minutes and other documents are delivered to the Chair of the Executive Board. The Chair of the Executive Board is responsible for safe-keeping this documentation and delivering it to the new Executive Board within seven days.
ARTICLE 11 Extraordinary General Assembly
- In cases deemed necessary by the Executive Board or the Auditing Board or upon the demand of one-fifth of MÜDEK's members in writing, the Executive Board shall call for an extraordinary General Assembly meeting within thirty days.
- If the Executive Board fails to call the General Assembly to an extraordinary meeting within thirty days in spite of the written demand of one-fifth of MÜDEK's members, the magistrate judge upon the demand of any member shall appoint three members to call the General Assembly to a meeting.
- During the extraordinary General Assembly meeting, only those
matters causing the call for the meeting shall be addressed and
resolved; further items cannot be included in the agenda during the
ARTICLE 12 Duties and Powers of the General Assembly
The duties and powers of General Assembly are as follows:
- Making necessary decisions in accordance with the laws and the provisions of the charter;
- Discussing and approving the task schedule, budget, and income and expense schedules of the following period;
- Determining the entrance and annual membership fee to be paid by the members;
- Discussing and approving the activity report of the Executive Board, the balance sheet, income and expense statements, and the
report of the Auditing Board of the previous period, as well as clearing the Executive Board of its responsibilities;
- Electing the principal and substitute members of the Executive Board and the Auditing Board for the following working period in a vote by secret ballot;
- Discussing and resolving the suggestions of the Executive Board for amendments to the charter;
- Making decisions about the regulations and new board suggestions prepared and submitted by the Executive Board;
- Authorizing the Executive Board to purchase real estate needed by MÜDEK or to sell existing real estate;
- Making decisions regarding the suggestions of the Executive Board related to MÜDEK's international activities, the entering into or termination of
membership to national or international organizations and the cooperation with such institutions, as well as authorizing the Executive Board to act in this matter;
- Making decisions regarding the establishment of partnerships, economic, commercial or industrial enterprises, funds or foundations, or joining those already established or to be established;
- Determining the principles to be followed by the Executive Board when deciding on any payments, travel allowances and compensations, as well as on daily and travel allowances to be provided to the members of the Executive Board appointed to MÜDEK services;
- Making decisions regarding the dissolution of MÜDEK and the distribution of its property;
- Examining and making due decisions about any other suggestions by the Executive Board on any other relevant issue.
ARTICLE 13 Executive Board
The Executive Board consists of five principal and five substitute members elected in a vote by secret ballot in the General Assembly, for a period of two years. In case the position of a principal member becomes vacant, the substitute members in the order of the highest number of votes they received in the vote by secret ballot in the General Assembly are asked to replace that position.
The Executive Board works on a voluntary basis. Members do not receive any compensation for their membership to the Executive Board, or for attending meetings of the Executive Board. However, any expenses which members make for any activity related to the association, to which they have been appointed, shall be covered from the budget of the association.
ARTICLE 14 Operational Principles of the Executive Board
- The Executive Board begins to operate by electing a chair, a vice chair, a treasurer and a secretary during the first meeting following the election of the board members.
- The Executive Board meets at least four times annually and may also be called by the Chair of the Executive Board to meet whenever necessary.
- A meeting of the Executive Board begins and continues with the attendance of a minimum of three members; decisions are made by majority vote of the members in attendance.
- A member who fails to attend three successive meetings without excuse shall be considered as having resigned.
- The Executive Board may also convene through videoconference or teleconference.
ARTICLE 15 Duties and Powers of the Executive Board
The duties and powers of the Executive Board are listed below:
- Acting, making and implementing decisions as required by law and the provisions of the charter;
- Implementing the decisions made by the General Assembly;
- Representing MÜDEK through the chair, or authorizing members to represent the Executive Board when needed;
- Preparing and submitting the task schedules, budgets and income and expense schedules for specific working periods to the approval of the General Assembly and implementing them;
- Undertaking the necessary examinations and making decisions regarding the dismissal of individual and corporate members from membership;
- Determining the time, date, place and agenda for the General Assembly and informing members about these;
- Preparing and submitting to the General Assembly the task report, balance sheet and income and expense schedules of the past task period;
- Preparing and submitting for the approval of the General Assembly the regulations that define the operational principles of MÜDEK and the structure, members and operational principles of the Engineering Programs Accreditation Board (MAK), and, when needed, the amendments to these regulations, by taking due action after collecting the opinions of MAK and other relevant parties;
- Preparing, amending, and cancelling the directives considered necessary by MÜDEK's regulations after collecting the opinions of MAK and other relevant parties as necessary;
- Making suggestions on and submitting for the approval of the General Assembly the creation of new boards to operate as MÜDEK bodies for the performance of MÜDEK activities whenever considered necessary;
- Forming consulting boards, committees, and task groups to work in the activity fields of MÜDEK whenever considered necessary, and making due decisions after examining their reports;
- Appointing staff and consultants who will conduct the managerial and financial affairs of MÜDEK, determining the remuneration for such persons, and dismissing them when required;
- Preparing and submitting for the approval of the General Assembly suggestions for cooperation with national and international organizations pursuing purposes parallel to MÜDEK's, and planning and performing such activities after the General Assembly grants authorization;
- Taking actions for the amendment of the MÜDEK charter and submitting these amendments for the approval of the General Assembly, whenever considered necessary;
- Making decisions regarding objections to the transactions of MÜDEK's bodies.
ARTICLE 16 Auditing Board
- Auditing Board consists of three principal and three substitute members elected in a vote by secret ballot in the General Assembly, for a period of two years.
- A member who fails to attend three successive meetings without excuse shall be considered as having resigned.
- In case the position of a principal member becomes vacant, the substitute members in the order of the highest number of votes they received in the General Assembly are asked to replace that position.
- The Auditing Board appoints a chair in its first meeting and informs the Executive Board in writing to this effect.
- The meeting quorum for the Auditing Board is two members.
- The powers and duties of the Auditing Board are as follows:
- Inspecting at least once a year and reporting to the Executive Board in writing whether MÜDEK engages in activities according to the purposes set out in the charter and in the activity fields defined for attaining such purposes, and whether the books, accounts and records are kept in accordance with the law;
- Attending the meetings of the Executive Board, without voting rights, whenever considered necessary or whenever called in order to share opinions and thoughts;
- Submitting audit results to the General Assembly as a report signed by all members.
ARTICLE 17 Engineering Programs Accreditation Board
The Engineering Programs Accreditation Board takes the necessary actions for the evaluation and accreditation of engineering programs. Its abbreviated name is "MAK." MAK's structure, members and operational principles are determined by the regulations issued by the Executive Board and to be approved by the General Assembly. Any amendments to these regulations shall also be subject to the same procedure.
ARTICLE 18 Revenues
MÜDEK's sources of revenue are as follows:
- Admission fees and annual subscription fees to be collected from individual and corporate members;
- Donations (aid provided in the form of goods or money for attaining MÜDEK's objectives);
- Savings interests, repos, treasury bonds, and revenues on similar assets;
- Lease and other types of income from moveable and unmovable assets;
- Revenues from courses, seminars, training, program evaluation and accreditation, publications, and other MÜDEK activities;
- Revenues from economic, commercial and industrial enterprises that MÜDEK establishes or of which it becomes a shareholder in order to attain its objectives;
- Other revenues permitted under the relevant law.
The Executive Board is authorized to undertake any activities to be organized in order to generate revenue for MÜDEK. Such revenue may only be collected against the receipts issued according to the principles set forth in the Law of Associations. Persons who pay and collect the revenue shall have their identification and signatures specified on the receipt. The Executive Board may decide to authorize one or more of the members individually or jointly to collect income, make withdrawals from MÜDEK's bank accounts and the like. In this case, the remaining members of the Executive Board shall not be released from legal liability.
ARTICLE 19 Internal Auditing
Internal auditing may be conducted by the General Assembly, the Executive Board, the Auditing Board of MÜDEK or by independent audit organizations employed for this purpose. The fact that an audit was undertaken by the General Assembly, the Executive Board or an independent audit organization does not release the Auditing Board from its liability.
ARTICLE 20 Principles for Assuming Debt for the Association
MÜDEK may assume debts upon the decision of the Executive Board when required for attaining its purposes and performing its activities. Debt may be assumed for purchasing goods and services by credit financing or in cash. However, this debt may not be of an amount beyond the capacity of MÜDEK's income sources and may not cause difficulty of payment for MÜDEK; also, the debt assumed may not exceed half of the revenue budget approved by the General Assembly or extend into new working periods. The Executive Board may assume larger debts on a project basis upon the General Assembly's decision.
ARTICLE 21 Dissolution of the Association and Its Properties
MÜDEK's General Assembly may decide the dissolution of MÜDEK at any time. The majority needed for dissolution to be discussed during a General Assembly is two-thirds of MÜDEK's voting members in the General Assembly. In case the assembly is postponed due to failure to reach this number of members, this number shall not be sought in the second assembly. However, the number of members attending such an assembly may not be less than twice the number of the principal members of the Executive Board and the Auditing Board.
The majority needed to decide the dissolution is two-thirds of the votes of the attending members. The vote to decide MÜDEK's dissolution is based on an open ballot in the General Assembly.
When the General Assembly reaches the decision to dissolve MÜDEK, the dissolution shall be implemented by the dissolution committee consisting of the members of the last Executive Board. Dissolution shall begin after the date of the General Assembly decision regarding dissolution or the date when the automatic expiration becomes finalized. During the dissolution process, all the actions shall include the phrase "Association for Evaluation and Accreditation of Engineering Programs in the process of dissolution" in MÜDEK's title.
The dissolution board shall be charged with and authorized to complete all actions for the dissolution of MÜDEK's financial assets, properties and rights according to the relevant laws. This board shall first audit the association's accounts. During the audit, the association's books, receipts, expense documentation, title deeds, bank records and other documentation are determined and its assets and liabilities recorded in the minutes. During the dissolution, the association's creditors are called upon and the properties, if any, cashed and paid out to the creditors. If the association has receivables, then such receivables are collected. The money remaining after the receivables have been collected and the liabilities paid shall be transferred as determined by the General Assembly. If the transfer address has not been specified by the General Assembly, then the transfer should be made to an association (with headquarters in Istanbul) which has a purpose closest to that of MÜDEK and which has the highest number of members on MÜDEK's date of dissolution.
All actions related to the dissolution shall be recorded in the dissolution minutes; dissolution actions are to be completed within three months, excluding any additional periods permitted by the local authorities based on valid grounds
After the dissolution and transfer of the assets, properties and rights of the association have been completed, the dissolution committee shall, in the form of a letter, inform the local authority at the associations headquarters location about MÜDEK's dissolution within seven days; the dissolution minutes shall be attached to this letter.
The last Executive Board acting as dissolution board has the obligation to safe-keep the association's books and documentation. This task can also be assigned to a member of the Executive Board. The period for keeping the books and documentation is five years.
ARTICLE 22 Lack of Provisions
Any matters not stipulated herein shall be subject to the provisions of the Associations Code, the Turkish Civil Code, the Associations Regulations based thereupon, and the provisions regarding associations found in any other relevant law.
ARTICLE 23 Amendments to the Charter
- Amendments to this charter can be made with the approval of the General Assembly. Amendment proposals may be made either by decision of the Executive Board, or in ordinary General Assembly meetings; they are added to the meeting agenda upon the written petition of one-tenth of the total number of members.
- In order to make any amendments to this charter in the General Assembly, the number of members necessary to make an amendment must be present at the meeting.
- The number of votes needed to make an amendment to the charter is two-thirds of the attending members who hold voting rights.
PROVISIONAL ARTICLE 1 Provisional Admission Fee and Annual Membership Fee
The admission fee is 60 YTL and the annual membership fee 60 YTL for all individual and corporate members until the first General Assembly is convened.
PROVISIONAL ARTICLE 2 Relations with the Engineering Evaluation Board during the Interim Period and Transfer Rules
The "Association for Evaluation and Accreditation of Engineering Programs" shall be considered to have assumed the following responsibilities in relation to the "Engineering Evaluation Board" created in 2002 by the initiative of the Engineering Deans Council, on the date on which the Association for Evaluation and Accreditation of Engineering Programs becomes a legal entity
- Any previous activities and program evaluations undertaken by the "Engineering Evaluation Board" will be considered as having been organized by MÜDEK, and any evaluation reports and qualification decisions regarding engineering programs will be considered as having been issued by MÜDEK.
- Any activities pursued by the "Engineering Evaluation Board" will be taken over by MÜDEK, and any program evaluation requests to the "Engineering Evaluation Board" will be considered as having been submitted to MÜDEK.
- Members who have served on the "Engineering Evaluation Board" before and during the establishment of MÜDEK shall be considered as having formerly served or currently serving as members of the "Engineering Programs Accreditation Board" of MÜDEK in the same position and for the same period
- The members of the "Engineering Evaluation Board" at the time of MÜDEK's foundation shall serve on the "Engineering Programs Accreditation Board" and as such perform their duties according to the "Operational Principles for the Engineering Evaluation Board" currently applicable, until the relevant regulations have been approved and adopted in the first General Assembly. The members of the "Engineering Programs Accreditation Board" shall continue to perform their duties according to the regulations concerning the "Engineering Programs Accreditation Board" after these regulations have been adopted and enforced by the General Assembly.
- All documents received by the "Engineering Evaluation Board" shall be considered as having been received by MÜDEK, and the correspondence of the "Engineering Evaluation Board" shall be considered as MÜDEK's correspondence.
- Any person who has previously served or is currently serving as program evaluator or co-evaluator for the "Engineering Evaluation Board" shall be considered an evaluator who has previously served or is currently serving as program evaluator or co-evaluator in the pool of evaluators of MÜDEK's "Engineering Programs Accreditation Board."
This charter consists of 23 articles and 2 provisional articles.
MÜDEK's Founding Members and Provisional Executive Board
MÜDEK's founding members are:
- Bülent Emre Platin (Member of the Provisional Executive Board)
- Ayşe Şenatalar (Member of the Provisional Executive Board)
- Ahmet Erbil Payzın (Member of the Provisional Executive Board)
- Aydın Kosova (Member of the Provisional Executive Board)
- Refik Üreyen (Member of the Provisional Executive Board)
- Abdulhamit Serbest
- Ertuğrul Orhan Örücü
- Ahmet Aran
- Mustafa Çobanoğlu
- Salih Ziya Arıman
- Mehmet Yıldırım Üçtuğ
- Ali Rıza Kaylan
- Mahmut Kiper
- Nüket Yetiş
- Oğuz Gündoğdu
- Arif Bülent Özgüler
- Yahya Önder Yüksel
- Şerife Birgül Ersolmaz
- Representing Turkish Quality Association: Hakan Kilitçioğlu